Crystal City event tech company Bear Analytics brings insight to organizers

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Relying on survey feedback after an event was not enough for the co-founders of Bear Analytics.

While surveys were the standard for evaluating trade show performance, Joe Colangelo and Eric Misic saw an opportunity in all the data event organizers were already gathering from their customers but weren’t using very well.

Arlington-based Bear Analytics collects registration information, exhibitor sales and more from across various platforms to increase attendance and encourage people to return the following year.

Colangelo and Misic started in the large trade show space, where they saw challenges to reporting how well events were being marketed. In 2013, they started asking around to see if others were struggling with the same thing and most answered yes.

“So we quit our jobs that summer and started Bear,” Colangelo said.

Now, their clients range from the National Association of Home Builders, Global Pet Expo and National Confectioners Association.

Virginia Venture Partners recently announced an investment in Bear Analytics so it could ramp up hiring for technical roles.

While Bear Analytics works with people all over the world, its core team is based out of the Crystal City office. Colangelo grew up in the Buffalo/Niagara Falls area but moved to Arlington to work in a trade organization in D.C.

“I love Arlington,” he said. “Arlington has a lot to offer.”

Colangelo said marketing traditionally had been very reactive, like in the ’60s and ’70s with door-to-door sales focused on selling goods and then surveying to discover what could improve.

“But now, as information moves faster than ever, we’re in a position where we can actually change the future outcomes,” he said.

The days leading up to a trade show is when the data can be the most impactful but is also when organizers are already in “show mode” and have the least amount of time to use that data, Colangelo said. Without Bear, organizers may not look at it until after the event is over.

“And then you’re only in a scenario that you can get it right the following year, if you even do something with it,” he said.

But using the information, Bear can make predictions ahead of the show — something the company has doubled down on since the pandemic.

Bear Analytics’ most productive quarter was right before the pandemic, the first quarter of 2020, and then many factors changed for live events, Colangelo said. People weren’t attending in person, and if they were, they wouldn’t commit to a show until a few weeks out, closer to the event than before the pandemic.

“Your window for reaching (customers) with the right message and the right offer to get them to attend is narrower than it’s ever been,” he said. “We use data to let you know who is more likely to convert at the right time.”

The pandemic was a turning point for Bear Analytics. Colangelo said they had to change everything to reimagine the way Bear worked, going from a boutique consultancy agency to technology first.

“We categorically said our business is not ever coming back,” he said. “And once we got our minds around that, it stopped being about, ‘let me try to salvage this old car that broke down right when it was running its best that we loved.’ And ‘what is the new car that we’re going to build coming off of it?'”

He said they expanded to work with smaller events than in the past, as they had more data coming from places they never thought of, such as virtual and hybrid events.

“So we’re also able to learn more about more, and different, events delivered in new ways that we couldn’t think of three years ago,” Colangelo said.

And the company is always rolling out new features and functionality, he said. It’s upgrading its predictive algorithm and also working to launch an automated post-show report.

“We can suck that data in and, in less than days, get you a really elegant looking post-show report that tells you exactly where you’re supposed to be focusing,” he said. “So that automation, that insight discovery, we’re spending a lot of time on the rest of this year. Because we know people are only going to be busier, event teams are still smaller than they were three years ago… so we’ve got to be able to get to answers and recommendations faster to improve the event experience.”

Jo DeVoe contributed to this article.